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Privacy Policy

Last updated: August 19, 2025

This Privacy Policy explains how we collect, use, and share your information when you use our Service. It also outlines your rights and the protections available to you under applicable law.

By using the Service, you agree to the collection and use of information in line with this Privacy Policy.

Interpretation and Definitions

Interpretation

Words with capitalized initials have specific meanings defined below. These definitions apply whether the terms appear in singular or plural form.

Definitions

  • Account means a unique account created for you to access our Service.
  • Affiliate means an entity that controls, is controlled by, or is under common control with a party.
  • Cookies are small files placed on your device by a website, storing details of your browsing activity.
  • Country refers to: United Kingdom.
  • Device means any device capable of accessing the Service, such as a computer, phone, or tablet.
  • Personal Data means any information relating to an identified or identifiable individual.
  • Service refers to the Website.
  • Service Provider means Vivid Mindz or any person, company, or entity that processes data on behalf of Us.
  • Third-party Social Media Service refers to services (e.g., Discord) used to log in or create an account.
  • Us/We refers to Vivid Mindz.
  • Usage Data means data collected automatically when you use the Service, such as IP address, browser type, and time spent on pages.
  • Website refers to Vivid Mindz, accessible at https://www.vividmindz.com.
  • You means the individual accessing or using the Service.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

  • Discord Username, ID, Avatar, and Guild memberships (commonly referred to as “Servers”).
  • OSRS Username and associated public data.
  • Submissions such as written text and screenshots.

Usage Data

Usage Data is collected automatically and may include your IP address, browser type, device identifiers, pages visited, date/time of visits, and time spent on pages.

Information from Third-Party Services

If you connect through Discord, we may collect data already linked to your account, including Username, ID, Avatar, and Guild memberships. We may also collect information related to your RuneScape account (RSN) from Jagex to verify activity and identities where appropriate.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to monitor activity and improve the Service. These include:

  • Session Cookies (essential for login and basic functionality).
  • Persistent Cookies (to remember preferences).
  • Web Beacons (for analytics and ensuring service integrity).

Use of Your Personal Data

  • Provide and maintain the Service.
  • Manage your Account.
  • Contact you via Discord or other channels for updates.
  • Organise clan events and activities.
  • Monitor and enforce community moderation.
  • Analyse usage to improve services.

We may share your data with, but not limited to:

  • Service Providers (e.g., hosting with Hostinger).
  • Other users if you engage in public areas.
  • Investigation bodies (e.g., RuneWatch) if misconduct is reported.

Retention of Data

We only keep personal data as long as necessary for the purposes outlined in this policy. If misconduct is identified, we may retain the relevant information in order to pass it on to RuneWatch in the interest of community safety and public reporting. Certain technical logs may also be retained longer for security and compliance purposes.

Delete Your Data

You have the right to request deletion, correction, or access to your data. Requests will be processed within 28 days. Some data may need to be retained where legally required or for the public interest (e.g., if related to a misconduct investigation).

Disclosure of Data

Law enforcement

We may disclose your personal data if required by law or in the interests of public safety within the game environment.

Other legal requirements

  • Comply with legal obligations.
  • Protect our rights and property.
  • Investigate potential wrongdoing.
  • Protect the safety of users and the public.
  • Defend against legal claims.

Security of Data

We use commercially reasonable measures to protect your data. However, no method of transmission over the internet is 100% secure.

In the event of a data breach, we will:

  • Notify the ICO (Information Commissioner’s Office) as required by law.
  • Inform affected users of the breach and the steps being taken.

Children’s Privacy

We do not knowingly collect data from anyone under 13. If you believe your child has provided data, please contact us immediately so we can delete it.

Links to Other Websites

Our Service may contain links to third-party sites (e.g., Discord, Jagex). We are not responsible for the content, security, or privacy practices of those sites. Please review their privacy policies:

Opt-Out and Removal

If you no longer wish to participate, you may:

  • Request account deletion.
  • Request removal of ranks/roles from the clan.
  • Opt out of communications by contacting us.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a new “Last updated” date.

Contact Us

If you have any questions about this Privacy Policy, please contact us at: